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- Import quickbooks online settings to new company software#
- Import quickbooks online settings to new company code#
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Keep in mind: you can only map your chart of accounts by departments or jobs, not both.Your original chart of accounts is mapped.Your employees/contractors are assigned to a department in Gusto.Department-specific accounts have been created in the accounting software.You have an accounting integration with QuickBooks Online, QuickBooks Desktop, FreshBooks, or Xero.Make sure you have the following already set up:.Mapping by departments (as opposed to job codes or projects) is good for businesses who want to better understand payroll expenses of a department or a division. If you have an accounting integration, you can group your payroll information by department with your chart of accounts.
Import quickbooks online settings to new company software#
When running reports in my accounting software I will have this additional breakdown. After enabling department mappings, I can use two expense accounts: a "Sales Wages" expense account and a "Marketing Wages" expense account. Before I enabled department mappings, all regular wages earned went to one "salaries and wages" expense account. This will expand the entry we send over into the accounting software.Īs an example, I have two departments: Design and Marketing. This means you can have the earnings of one department go to one account and the earnings of a second department go to a different account. With department mappings you can use different accounts for the different payroll items within a department. You can map your accounts at an even more granular level by mapping job codes to QuickBooks Online Classes.ĭepartment mappings are another way to add additional granularity. If any jobs are left unmapped, they will sync based on the original chart of accounts mappings.
Import quickbooks online settings to new company code#
These transactions will be exported by job code to your accounting software account. Instead, the job wages will be lumped together. If multiple jobs share mappings, there will not be separate line items when synced to your accounting software.Scroll to the “Job Account Mappings” headline and click setup to map your chart of accounts by job.Keep in mind: You can only map your chart of accounts by jobs or departments, not both.Click Edit settings on the right side of the page.Assigned each employee and contractor to one or more jobs in Gusto.Set up QuickBooks Online Classes in the accounting software.Mapped your chart of accounts in Gusto.Connected to Quickbooks Online from Gusto.If an employee has multiple jobs, their paystub lists each job and its associated earnings. Hourly employees can have as many pay rates or jobs as you'd like. Add amount, earning period, and default hours per pay period.If the desired job title doesn’t exist, type in a new job title to create a new one.Select a job title from the drop-down list.Select the earning type or additional pay rate.In the "Compensation" section, click Add Earning Type or Pay Rate.Go to the People section and choose Team members.
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Salaried employees: edit their job title. This means you can have the earnings of one job go to one account and the earnings of a second job go to a different account. This will expand the entry we send over into the accounting software.īefore you map your chart of accounts by jobs, make sure each employee and contractor is assigned to at least one job. Mapping by job codes (as opposed to departments) is good for businesses with multiple people in the same role, and when some employees split their time between two roles. Job code mapping is another way to add additional granularity. Refresh your page and it will be available in Gusto. If you don’t see an account you’d like to use, hop into your QuickBooks Online chart of accounts and create an account. More detail in the entry results in more detailed reports in your accounting software (profit and loss report, expense reports, outstanding liability reports etc.). The more accounts you choose when setting up your integration, the more detail there will be in the line entries on your Journal Entry. Once all payroll items are matched with the corresponding accounts, the building blocks are in place for the Journal Entry that Gusto will sync over into your accounting software. In order to properly sync over the payroll details through our integration, each of these payroll items will need to be linked to an account that is pulled directly from the Chart of Accounts in QuickBooks Online. Earnings Types (Regular, Bonus, Commission etc.).When setting up your mappings you will be prompted to add:
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